Dunwoody North Civic Association, Inc.
ARTICLE I. NAME
The name of this Association shall be the DUNWOODY NORTH CIVIC ASSOCIATION, INC. (hereinafter referred to as "Association").
ARTICLE II. PURPOSE
The purpose of this Association shall be to devise ways and means to further community welfare and provide a vehicle to encourage Fellowship.
ARTICLE III. MEMBERSHIP
Section 1. Membership of this Association shall be limited to one (1) adult member of each family owning a home in the subdivision known as Dunwoody North, and the homes in the adjacent subdivisions of Andover Estates, Laurelwood Farms, Dunwoody Trails, Brafferton Square, Briers North, The Madisons, and Chestnut Landing; DeKalb County, State of Georgia.
Section 2. Each paid up membership shall be entitled to only one (1) vote in the affairs of the Association. Any member unable to attend a meeting of the Association may vote by proxy, provided each proxy shall be in writing and delivered to the Secretary of this Association before or at such meeting.
Section 3. The annual dues shall be an amount recommended by the Board and ratified by the membership in the third quarter to be effective January 1st of the following year and payable during the month of January.
ARTICLE IV. OFFICERS
This Association shall be managed and its affairs conducted by a Board of Directors, which shall consist of the following:
- President, First Vice President, Vice President of Zoning, Recording Secretary, Corresponding Secretary, Treasurer, Communications Manager.
- Twelve (12) additional Board Members comprised of four (4) elected Directors and the immediate past president, who shall serve as a parliamentarian and director. There being no past president, one (1) director shall be elected from the membership to serve until the next regular annual meeting. In addition one (1) director being President of the Dunwoody North Garden Club, one (1) director being President of the Dunwoody North Driving Club, and one (1) director(s) being the Chairman or a Co- Chairman of the Neighborhood Watch.
ARTICLE V. ELECTIONS
Section 1. Officers and directors shall be elected at the annual meeting to serve for a term of one (1) year.
- A plurality vote of members in good standing shall constitute an election,
- All officer and directors must notify the Recording Secretary of their acceptance of their nomination and live within the area described in Article III, Section 1.
Section 2. The nominating committee shall consist of three (3) people appointed by the Board of Directors at a meeting sufficiently prior to the annual meeting so as to give the Nominating Committee time to recruit candidates. It shall be the duty of this committee to present one (1) name for the office and vacancy on the Board to be filled, and to prepare ballots for voting. Nominations can be submitted directly to the Board prior to the annual meeting or be made from the floor.
- Officers shall begin their duties at the close of the electoral meeting.
Section 3. When a vacancy occurs on the Board of Directors, such vacancy shall be filled by appointment of the remaining directors at any regular or special meeting. The member thus chosen shall fill the unexpired term.
ARTICLE VI. DUTIES OF OFFICERS
Section 1. The President Shall:
- Preside at all membership and board meetings.
- Appoint the standing committees with the assistance and approval of the elected officers.
- Appoint special committees if deemed necessary.
- Sign warrants on the treasury. The president shall be authorized to spend up to $200.00 per appropriation without prior board approval.
- Be ex-officio member of all committees except the nominating committee.
Section 2. First Vice President - Administration and Activities.
- Shall assume the duties of the President in his/her absence or resignation
- May be chairman of come committee(s) and act as aide of the President upon his/her request.
Section 3. Vice President of Zoning and Code Enforcement
- Shall chair the Zoning Committee.
- Shall notify membership of zoning issues
- Shall support the community with Code Enforcement issues in accordance with the established Association policy.
Section 4. The Recording Secretary Shall:
- Record the proceedings of the general meeting and of the Board of Directors.
- Maintain a current list of paid members.
Section 5. The Corresponding Secretary Shall:
- Conduct the general correspondence of the association as directed by the President.
- Distribute notices to all membership of all meeting by the weekend before each meeting and keep membership informed of decisive actions taken by the Board and issues to be voted upon at meetings.
Section 6. The Treasurer Shall:
- Collect all dues and care for the membership's funds.
- Keep an accurate receipt of records and payments.
- Pay bills promptly.
- Submit a financial report as requested by the Board of Directors,
Section 7. The Communications Manager Shall:
- Manage the Web site for content and accuracy to reflect the mission of DNCA.
Section 8. The Directors Shall:
- Assist the President and other officers in accomplishing the objectives of the membership.
ARTICLE VII. MEETINGS
The annual meeting shall be held during the month of February unless otherwise decided by the Board of Directors.
- Special meetings may be called by the President or by request of the majority of the Board of Directors,
- A quorum shall consist of the members in good standing in attendance.
- The meetings shall be conducted under Roberts Rules of Order.
- Board meetings shall be called as needed and may be called by any member of the Board.
ARTICLE VIII. COMMITTEE
Section 1. Standing Committees shall include Neighborhood Watch, Zoning, Membership, and Nominating.
Section 2. Special Committees may be appointed by the President when deemed necessary.
Section 3. Projects must be preceded by a written Plan of Action, including a budget submitted to and approved by the Board of Directors.
ARTICLE IX. Revision of By-Laws
The By-Laws will be reviewed annually by a Standing Committee appointed by the President.
- Revisions proposed by the Committee will be submitted in writing for approval by the Board.
- Revisions approved by the Board must be ratified by a plurality of the members in good standing at the next general meeting, including those present by proxy. The revisions must be in writing and available at or before the meeting.
Tuesday February 22, 2011